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(Informative) 9 tips to manage your files better (Windows7)

9 tips to manage your files better

Tips to manage your files better

8 reader tips

  1. win7 viewlist
    Change your view list in Windows 7.
  2. Use common names. To make it easier to search for documents, name your files and folders with easily found names, such as model numbers, project names, or the project lead in the title.
  3. Don't save unnecessary files. Be selective about the files you keep. You probably don't need to keep them all. With email, for example, you don’t need to keep everything you receive.
  4. Use Recent Items. To find a file you just worked on, use Recent Items (called My Recent Documents in Windows XP) in the Start menu. In previous versions of the Windows operating system, Recent Items showed a list of your recently used files on the right side of the Start menu. You could open a file from this list by clicking it. Recent Items no longer appears on the Start menu by default, but you can add it. To add Recent Items to the Start menu:
    • Right-click the taskbar to open the Taskbar and Start Menu Properties dialog box.
    • Click the Start Menu tab. Under Privacy, select the Store and display recently opened items in the Start menu and the taskbar check box.
    • Click Customize. In the Customize Start Menu dialog box, scroll through the list of options to find the Recent Items check box, select it, click OK, and then click OK again.
  5. Put Documents on the desktop. Put a shortcut to Documents on the desktop. You can save several clicks of the mouse and get where you want to be sooner.
  6. Organize files by dates. Use a date in the document name. For example, jeb051810 could mean Jeb’s file from May 18, 2010. This puts all the Jeb materials together, sorted by date.
  7. Color-code your folders. I have a third-party program which allows me to "color" certain folders in Documents that I use every day. This allows me quick access to open or save a document


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